Australian online form builder
The Microsoft Forms alternative for public-facing forms
Snapforms is a secure online form builder for Australian organisations. The step up when internal polls turn into public-facing forms with file uploads, payments and approval workflows.
- Hosted in Australia on every plan
- SOC 2 Type II certified
- 30-day free trial, no credit card
Trusted by Australian organisations of all sizes
Why Australian teams choose Snapforms
File uploads from anyone, including the public
Snapforms accepts file uploads from any respondent, whether or not they have an account with you. A public form can collect a licence, a certificate or a photograph without asking the person to sign in first.
Australian storage, regardless of when you started
Snapforms stores your form data in Australia regardless of when you started. There is no cutoff date and no tenant history to check: the forms you built years ago and the ones you build today are held in the same place.
Payments, approvals and documents included
Snapforms includes payment collection, approval routing, PDF generation and integrations. What happens after a submission is configured in the product rather than built as a separate automation project.
Where your form data is stored
Snapforms stores your form data in Australia on every plan, with no dependency on when you signed up. For Microsoft Forms it depends on a date: Microsoft's own residency table shows Australian tenants storing Forms data in the United States if they provisioned Forms on or before 12 October 2022, and in Australia only if they started afterwards. There is no supported migration for the older tenants, and no administrator setting that shows which side of that date your tenant falls on.
Snapforms vs Microsoft Forms
Both products do the same core job: build a form, publish it, and collect and process the responses. These are the differences that matter for Australian teams.
Microsoft Forms is included in a licence you already own. Its limitations tend to surface once a form leaves your own tenant.
| Feature | Snapforms | Microsoft Forms |
|---|---|---|
| Australian data residency Microsoft lists Forms among services that do not have specific commitments for data residency. | Every plan, always | Microsoft publishes no data residency commitment for Forms Source for Australian data residency |
| Covered by Advanced Data Residency | Not needed, Australian by default | Forms is not in the covered service list Source for Covered by Advanced Data Residency |
| File uploads from external respondents | Supported for anyone | Not possible, internal respondents only Source for File uploads from external respondents |
| Conditional logic | Branch anywhere in the form | Forward-only, cannot branch to an earlier question Source for Conditional logic |
| Payments and e-signatures | Both included | Neither is offered Source for Payments and e-signatures |
| Approval workflows | Built in | Requires a separate Power Automate flow Source for Approval workflows |
| Generated PDF of each submission | Included | Print to PDF, one response at a time Source for Generated PDF of each submission |
| Save and resume a part-completed form | Included | Only after submitting, and edits do not trigger a flow Source for Save and resume a part-completed form |
| Branding and embedding | Full control, embeds as part of your site | Theme and colour only, Microsoft points you to Dynamics 365 for more Source for Branding and embedding |
| Australian address autocomplete | Built in | No address field Source for Australian address autocomplete |
| Speed to build a basic form | Minutes | Minutes, and it is already in your licence |
| Responses a single form can take Above 50,000 responses Microsoft stops supporting summary charts, individual response view and printing. | 1,000 to 30,000 a month by plan, unlimited on Enterprise | Up to 5,000,000 per form Source for Responses a single form can take |
| Cost If your requirements fit within what Microsoft Forms does, it is already covered by your licence. | From $89/month AUD | Included with Microsoft 365 |
| Microsoft 365 integration | Power Automate, SharePoint and Teams integrations | Live two-way Excel sync, plus polls inside Teams and Outlook |
Checked against Microsoft Forms' published documentation on 12 August 2026. Competitor products change. If something here is out of date, tell us and we will correct it.
Everything you need in one form platform
Snapforms is built for everything a public-facing business form has to do once it has collected the answers.
Build
Drag-and-drop builder with conditional logic, calculations, repeating sections, multi-page forms and validation, with no developer required.
Collect
File uploads from anyone, payments, e-signatures, Australian address lookup, photo capture and save-and-resume, for respondents who do not have an account with you.
Automate
Approval routing, conditional notifications, generated PDFs, webhooks and integrations with the systems you already run.
Manage
A submissions dashboard with search, filters, role-based access, an audit trail and retention controls.
Australian organisations already running on Snapforms
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Bringing your forms across
The trigger is usually a specific limitation: a document has to be collected from the public, a payment has to be taken, or the data location has to be evidenced. Moving everything is not necessary. Most teams keep Microsoft Forms for internal polls and move the public-facing processes across.
- Identify the form that has run into a limitation, usually one requiring an attachment or a payment.
- Send us the questions and we will rebuild it, including the routing and notifications.
- Retain Microsoft Forms for internal quizzes and Teams polls where it continues to serve.
Not using Microsoft Forms yet? There is nothing to move. Start from a ready-made template and we will help you build your first form during the trial.
Snapforms and Microsoft Forms: common questions
Microsoft disables the file upload question whenever the form is set to allow anyone to respond, because uploads are written into your tenant's OneDrive or SharePoint. Microsoft has confirmed there is no admin policy or setting that overrides this, including for guest accounts.
It depends on when your tenant first used Forms. Microsoft's data residency documentation shows Australian tenants storing Forms data in Australia only if they provisioned Forms after 12 October 2022. Tenants that used it before then keep all their Forms data, old and new, in the United States, and Microsoft has not published a migration path. There is no self-service way to check; you have to raise a support ticket.
Yes. Snapforms integrates with Power Automate and Microsoft 365, so submissions can flow into SharePoint, Teams, Dynamics or an internal system exactly as they would from Microsoft Forms. The difference is that you start from a form with a wider capability set.
Usually not. It is already included in your licence and it is good at internal polls, quizzes and quick Teams surveys. Move the forms where its limitations are material: public-facing processes requiring attachments, payments, signatures or a guaranteed data location.
From $89 per month billed monthly, or $81.58 per month billed annually, in Australian dollars.
Try Snapforms free for 30 days
Full access to your chosen plan, no credit card required. Send us your existing forms and our Australian team will rebuild them for you.